AI4Life Youth Video Challenge - Disclaimer & Terms & Conditions

By participating in the AI4Life Youth Video Challenge (the "Competition"), organized by AI4Life Institute Not-for-Profit Organization ("Organizer", “Our”, “We”, “Us”), you (the "Participant") and if applicable, your parent or legal guardian, agree to comply with and be bound by these Terms and Conditions ("Agreement"). 
By registering for the Competition, you affirm that you are at least 13 years of age and agree to be bound by our Privacy Policy. This Agreement hereby incorporates by this reference any additional terms and conditions posted on our website and mobile and tablet applications (the “Site”) to which you agree.
Notice of Waiver: This Agreement contain a mandatory arbitration of disputes provision that requires the use of arbitration on an individual basis to resolve disputes, rather than jury trials or class actions, subject to your right to opt-out as set forth in Section 12 below.
1.    About the Competition  
The Competition provides students with the opportunity to win prizes based on their AI-generated video creations. Because the Competition is designed for students, Participants must be students aged 13 and above and who are in grade 12 or below.
By using their own creativity and leveraging the AI features offered on our Site, Participants will generate short AI generated video clips and then use a video editing software (such as CapCut) to assemble the clips into completed videos. An external panel of judges will evaluate the submitted completed videos (the “Submitted Content”) based on the following criteria:
•    Creativity & Innovation – 20%
•    Technical Accuracy & AI Content – 20%
•    Storytelling & Presentation – 20%
•    Impact & Inspiration – 20%
•    Ethics & Responsibility – 20%
The judges will select the top three winners, who will receive monetary prizes and a certificate of achievement from the AI4Life Institute. All Participants will be added to the AI4Life’s Talent Pool, making them eligible for future volunteer-based or paid AI-related projects. 
The Competition will begin on March 4, 2025 at 12:00:00 A.M. Pacific Standard Time (PST) and will officially end on April 25,2025 11:59:59 P.M. PST (“Competition Period”). 

2.    Competition Eligibility 
The Competition is open to individuals aged 13 and above and who are in grade 12 or below. AI4Life Institute does not knowingly collect or process personal data from children under the age of 13. Participants must be at least 13 years old at the time of entry. Participants under the age of 18 are required to obtain written consent from a parent or legal guardian.
 

3.    Registration and Account 
3.1.    Registration. Participants must register for the Competition, and when doing so, you agree to provide true, accurate, current, and complete information, and any other information we reasonably request. By registering, you represent and warrant that: you are at least 13 years of age (and if you are between 13 and 18 years old, you are registering with the supervision and consent of your parent or legal guardian). Participants under the age of 18 may only register with a parent or legal guardian’s written consent. 
3.2.    User Account. After registering for the Competition, Participants will have the option to register for and maintain a personal user account (“Account”). Account holders are allowed to access and enjoy all of the services we offer on our Site. By accessing those services and registering for an Account, you agree to comply with AI4Life Institute’s Terms and Conditions, which are available here.
 

4.    Competition Guidelines 
4.1.    AI-Generated Content.  Participants are required to (lawfully) use AI tools to create or assist in creating their Submitted Content. 
4.2.    Original Works. Submitted Content must be the Participant’s original work. If third-party content is used, the Participant must obtain all necessary intellectual property rights, consents, or licenses.
4.3.    Content Restrictions. Submitted Content must not contain: 
a.    Content that is unlawful, libelous, defamatory, offensive, obscene, pornographic, indecent, vulgar, lewd, sexually explicit, harassing, threatening, invasive of privacy or publicity rights, abusive, inflammatory, fraudulent or otherwise objectionable;
b.    Content that would constitute, encourage or provide instructions for a criminal offense, violate the rights of any party, or that would otherwise create liability or violate any local, state, national or international law;
c.    Content that describes, references, or otherwise communicates hate or discrimination concerning gender, sexual orientation, race, religion, or nationality;
d.    Content that is harmful to children in any way;
e.    Content that is harmful to, or degrades the goodwill associated with, the trademark(s) or name(s) of any company participating with Organizer in any Competition or of such company's products or services;
f.    Content that infringes any patent, trademark, trade secret, copyright or other intellectual or proprietary right of any party;
g.    Content that impersonates any person or entity or otherwise misrepresents your affiliation with a person or entity;
h.    Unsolicited promotions, political campaigning, advertising or solicitations;
i.    Private information of any third party, including, without limitation, addresses, phone numbers, e-mail addresses, Social Security numbers and credit card numbers;
j.    Any content that violates local, state, federal, or international laws.
k.    Content that, in the sole judgment of the Organizer or which may expose Organizer or any third-party to any harm or liability of any type.
4.4.    Representations of Real People. If real individuals appear in the Submitted Content, the Participant is required to first obtain the written consent from those individuals (and their parent or legal guardian if they are minors). 
4.5.    Accuracy and Verification. Participants are strictly responsible for reviewing and verifying AI-generated content before entering their Submitted Content in the Competition. Artificial intelligence and machine learning are rapidly evolving fields of study. Given the probabilistic nature of machine learning, in some situations Submitted Content may fail to accurately reflect real people, places, or facts. By participating in the Competition, you understand and agree: 
a.    You must evaluate your Submitted Content for accuracy and appropriateness for the Competition, including using human review as appropriate, prior to entering it in the Competition. 
b.    Submitted Content may not relate to a person for any purpose that could have a legal or material impact on that person, such as making credit, educational, employment, housing, insurance, legal, medical, or other important decisions about them.
4.6.    Disqualification. Noncompliance with any portion of this Agreement may result in disqualification and awarding of any Prizes to an alternate winner.  In our sole discretion, we reserve the right to disqualify any Participant or Submitted Content that violates any term of this Agreement. 
4.7.    Modification or Cancellation. In our sole discretion, we may modify, cancel, or suspend the Competition if necessary.
 

5.    Judging and Prizes 
5.1.    Criteria. As addressed above, Submitted Content will be evaluated and an external panel judges based on creativity, originality, effective use of AI, and alignment with the Competition’s Guidelines. All decisions made by the panel of judges selected by AI4Life Institute are final. 
5.2.    Prizes. Prizes will be awarded at AI4Life Institute’s sole discretion. No substitutions, exchanges, or transfer of any prize(s) by any winner is permitted. Organizer reserves the rights, in its sole discretion, to substitute any prize for one of equal or greater value. Unclaimed prizes will not be awarded.
5.3.    Taxes and Expenses. Federal, state, provincial, territorial, and local taxes and all other expenses not specified herein are the Prize Winner's sole responsibility. 
5.4.    Selection of Winners. Within seven days after the close of the Competition Period, Organizer will notify the top three winner, via email provided by the Participants, that they have the winners of the Competition and will be awarded up to $180 and a certificate of achievement from the AI4Life Institute (the “Grand Prize”). All Participants will be added to the AI4Life’s Talent Pool, making them eligible for future volunteer-based or paid AI-related projects.
5.5.    Notification. Competition winners will be contacted using the provided contact information. Failure to respond within seven days may result in forfeiture of any prizes. 
 

6.    Social Media Sharing & Publicity
6.1.    By participating in the Competition, you (and if applicable, your parent or legal guardian) Consent to the following: 
a.    Use of Likeness. Organizer may use your Submitted Content, name, image, or other identifying information solely for promotional and educational purposes. 
b.    Personal Information. Organizer may retain your Personal data and information as necessary to administer the Competition and in accordance with its Privacy Policy, which is available here. 
c.    Publicity. Organizer may post your Submitted Content on its Site and social medial channels. 
 

7.    Intellectual Property Rights. 
7.1.    Submitted Content. “Submitted Content” includes all information and content that you may submit Organizer as part the Competition. As between you and AI4Life Institute, and to the extent permitted by applicable law, you retain your ownership rights to your Submitted Content. You are solely responsible for all of your Submitted Content. You assume all risks associated with the use of your own Submitted Content, including any reliance on its accuracy, completeness, or usefulness by others, or any disclosure of such that makes it or any third party personally identifiable or improperly uses third party proprietary or intellectual property rights.  
7.2.    License to Submitted Content. Notwithstanding anything herein to the contrary and as applicable, you hereby grant, and represent that you have the right to grant, to Organizer an irrevocable, non-exclusive, royalty-free and fully-paid, worldwide license to use, reproduce, distribute, display, modify, publicly display, perform, prepare derivative works of, incorporate into other works, and otherwise use your Submitted Content, and to grant sublicenses of the foregoing, for marketing and educational purposes, or for its other business efforts. Your Submitted Content may be transferred in any sale of the Organizer or its assets and you consent to such transfer. You agree to irrevocably waive (and cause to be waived) and hereby do waive any claims and assertions of “moral rights” or attribution with respect to your Submitted Content. You represent that you have the authorization to consent to Organizer’s use of any your Submitted Content, as applicable. Because you are alone responsible for your Submitted Content, you may expose yourself to liability if, for example, your Submitted Content violates any third-party intellectual property rights, privacy rights, agreements, applicable laws, rules, or regulations.
 

8.    Disclaimer of Warranties
The Competition is provided “as-is” and “as available.” We expressly disclaim any warranties and conditions of any kind, whether express or implied, including the warranties or conditions of merchantability, fitness for a particular purpose, title, quiet enjoyment, accuracy, or non-infringement. Organizer makes no warranty that the Competition (a) will meet your requirements; or (b) will be available on an uninterrupted, timely, secure, or error-free basis. 
Additionally, while we will work to uphold and maintain a healthy and safe environment for our community of users, we cannot guarantee and disclaim any liability or responsibility for any interaction with or content that you encounter posted by any other participant of the Competition. This may include offensive, illegal, harassing, explicit, or malicious content, behavior, or links to outside material. 
Some jurisdictions do not allow the exclusion of implied warranties, so the above exclusion may not apply to you.
 

9.    Limitation of Liability
EXCEPT TO THE EXTENT THAT SUCH EXCLUSION OR LIMITATION IS PROHIBITED UNDER APPLICABLE LAW, ORGANIZER WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES OF ANY KIND, UNDER ANY CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHER THEORY, INCLUDING DAMAGES FOR LOSS OF PROFITS, USE, OR DATA, LOSS OF OTHER INTANGIBLES, LOSS OF SECURITY OF SUBMISSIONS (INCLUDING UNAUTHORIZED INTERCEPTION BY THIRD PARTIES OF ANY SUBMISSIONS), EVEN IF ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGES OR LOSSES. WITHOUT LIMITING THE FOREGOING, ORGANIZER WILL NOT BE LIABLE FOR DAMAGES OF ANY KIND RESULTING FROM YOUR PARTICIPATION IN OR INABILITY TO PARTICIPATE IN THE COMPETITION.  
THE MAXIMUM AGGREGATE LIABILITY OF ORGANIZER FOR ALL DAMAGES, LOSSES AND CAUSES OF ACTION ARISING OUT OF OR IN CONNECTION WITH THE COMPETITION AND THIS AGREEMENT, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, WILL BE ONE HUNDRED U.S. DOLLARS ($100). ALL LIMITATIONS OF LIABILITY OF ANY KIND (INCLUDING IN THIS SECTION AND ELSEWHERE IN THIS AGREEMENT) ARE MADE ON BEHALF OF BOTH ORGANIZER AND THE AFFILIATED ENTITIES.
Applicable law may not allow for limitations on certain implied warranties, or exclusions or limitations of certain damages; solely to the extent that such law applies to you, some or all of the above disclaimers, exclusions, or limitations may not apply to you, and you may have certain additional rights. 
 

10.    Indemnity
Except to the extent prohibited under applicable law, you agree to defend, indemnify, and hold harmless Organizer (and its officers, directors, employees, and agents) from and against all claims, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of (a) your use of, or activities in connection with, the Competition (including your Submitted Content) in violation or attempted violation of this Agreement; (b) your violation of any third-party right (including any intellectual property or privacy right); (c) any of your Submitted Content; (d) your violation of any applicable law, rule, or regulation; or (e) any misuse of your unique username, password, or other appropriate access credential for which you are responsible. Organizer reserves the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify the Organizer (or its officers, directors, employees, and agents) and you agree to cooperate with Organizer’s defense of these claims. You agree not to settle any matter without the prior written consent of Organizer. The Organizer will use reasonable efforts to notify you of any such claim, action or proceeding upon becoming aware of it.
 

11.    Jurisdictional Issues
The Competition is controlled or operated (or both) from the United States and is not intended to subject Organizer to any jurisdiction or law except as provided in Section 12 below. The Competition may not be appropriate or available for use in some non-U.S. jurisdictions. You must comply with all applicable laws, rules, and regulations in connection with your participation in the Competition. We may limit the Competition’s availability at any time, in whole or in part, to any person, geographic area or jurisdiction, in each case in our reasonable discretion.
 

12.    DISPUTE RESOLUTION. PLEASE READ THIS CAREFULLY. IT AFFECTS YOUR RIGHTS
12.1.    Mandatory Arbitration. Any and all controversies, disputes, demands, counts, claims, or causes of action (including the interpretation and scope of this clause, and the arbitrability of the controversy, dispute, demand, count, claim, or cause of action) between you and Organizer and/or Organizer ’s employees, agents, successors, or assigns, regarding or relating to the Competition or this Agreement, will exclusively be settled through binding and confidential arbitration.
12.2.    Rules of Arbitration. Arbitration will be subject to the Federal Arbitration Act and not any state arbitration law. The arbitration will be conducted before one commercial arbitrator with substantial experience in resolving commercial contract disputes from the American Arbitration Association (“AAA”) or JAMS, as mutually determined by the parties (if the parties are unable to mutually agree on AAA or JAMS, Organizer will have sole authority to choose either AAA or JAMS. As modified by the Terms, and unless otherwise agreed upon by the parties in writing, the arbitration will be governed by the AAA’s or JAMS’s rules for commercial arbitration or, if the arbitrator deems them applicable, the procedures for consumer-related disputes.
For more information on AAA, its Rules and Procedures, and how to file an arbitration claim, you may visit the AAA website at: http://www.adr.org. For more information on JAMS, it’s rules and procedures, and how to file an arbitration claim, you may visit the JAMS website at: http://www.jamsadr.com.
You are giving up your right to go to court to assert or defend your rights, except for matters that may be taken to small claims court. Your rights will be determined by a neutral arbitrator and not a judge or jury. You are entitled to a fair hearing, but the arbitration procedures are simpler and more limited than rules applicable in court. Arbitrator decisions are as enforceable as any court order and are subject to very limited review by a court.
The parties must abide by the following rules: (1) any claims brought by either party must be brought in the parties’ individual capacity, and not as a plaintiff or class member in any purported class or representative proceeding; (2) the arbitrator may not consolidate more than one person’s claims, may not otherwise preside over any form of a representative or class proceeding, and may not award class-wide relief; (3) in the event that you are able to demonstrate that the costs of arbitration will be prohibitive as compared to costs of litigation, Organizer will pay as much of your filing and hearing fees in connection with the arbitration as the arbitrator deems necessary to prevent the arbitration from being cost-prohibitive as compared to the cost of litigation; (4) Organizer  also reserves the right in Organizer’s sole and exclusive discretion to assume responsibility for all of the costs of the arbitration; (5) the arbitrator will honor claims of privilege and privacy recognized at law; (6) the arbitrator’s award will be final and may be enforced in any court of competent jurisdiction; (7) the arbitrator may award any individual relief or individual remedies that are permitted by applicable law; and (8) each side pays its own attorneys’ fees and expenses unless there is a statutory provision that requires the prevailing party to be paid its fees’ and litigation expenses, and then in such instance, the fees and costs awarded will be determined by the applicable law.
12.3.    Exception. Notwithstanding the foregoing, either of the parties may bring an individual action in small claims court. Further, claims of infringement or misappropriation of the other party’s patent, copyright, trademark, or trade secret will not be subject to this arbitration agreement. Such claims will be exclusively brought in the state or federal courts located in King County, Washington. Additionally, notwithstanding the agreement to arbitrate, either party may seek emergency equitable relief before the state or federal courts located in King County, Washington to maintain the status quo pending arbitration, and hereby agree to submit to the exclusive personal jurisdiction of the courts located within King County, Washington for such purposes. A request for interim measures will not be deemed a waiver of the right to arbitrate.
12.4.    Severability. With the exception of subparts (1) and (2) in the paragraph 12.2 above (prohibiting arbitration on a class or collective basis), if any part of this arbitration provision is deemed to be invalid, unenforceable or illegal, or otherwise conflicts with the Terms, then the balance of this arbitration provision will remain in effect and will be construed in accordance with its terms as if the invalid, unenforceable, illegal or conflicting provision were not contained herein. If, however, either subparts (1) and (2) in paragraph 12.2 (prohibiting arbitration on a class or collective basis) is found to be invalid, unenforceable or illegal, then the entirety of this arbitration provision will be null and void, and neither of the parties will be entitled to arbitration. If for any reason a claim proceeds in court rather than in arbitration, the dispute will be exclusively brought in state or federal court in King County, Washington.
12.5.    Termination. Notwithstanding any provision in this Agreement to the contrary, if Organizer seeks to terminate the Dispute Resolution section as included in this Agreement, any such termination will not be effective until 30 days after the version of this Agreement not containing the agreement to arbitrate is posted to the Site, and will not be effective as to any claim of which you provided Organizer with written notice prior to the date of termination.
12.6.    Governing Law. Any and all controversies, disputes, demands, counts, claims, or causes of action between you and Organizer ’s employees, agents, successors, or assigns, regarding or relating to the Competition or this Agreement, will be exclusively governed by the internal laws of the State of Washington, without regard to its choice of law rules and without regard to conflicts of laws principles, except that the arbitration provision will be governed by the Federal Arbitration Act.
12.7.    Opt-Out. You have the right to opt-out of the mandatory arbitration provisions of this Section 12. You may do so by sending notice to our contact address listed in this Agreement within 30 days of first accepting the Terms on creation of your Account. Your notice must provide us with your full name, email address, and your username, along with your decision to opt-out under this Section 12.7. To the extent you choose to opt out, any action arising out of or in connection with this Agreement and/or the Competition will be heard in the federal, state, or local courts in King County, Washington, and each party hereby irrevocably consents to the exclusive jurisdiction and venue of these courts. The parties waive any right to demand a trial by jury.
 

13.    General Legal
13.1.    Entire Agreement. This Agreement constitute the entire agreement between you and Organizer regarding the Competition. The Organizer’s failure to exercise or enforce any right or provision of this Agreement will not operate as a waiver of such right or provision. The section titles in this Agreement are for convenience only and have no legal or contractual effect. The word “including” means “including without limitation.” If any provision of this Agreement is, for any reason, held to be invalid or unenforceable, the other provisions of this Agreement will be unimpaired, and the invalid or unenforceable provision will be deemed modified so that it is valid and enforceable to the maximum extent permitted by law. The Organizer is an independent contractor and service provider to you, and neither party is an agent or partner of the other. 
13.2.    Trade Controls. You must comply with all applicable trade laws, including sanctions and export control laws. The Competition may not be used in or for the benefit of, or exported or re-exported to (a) any U.S. embargoed country or territory or (b) any individual or entity with whom dealings are prohibited or restricted under applicable trade laws. The Competition may not be used for any end use prohibited by applicable trade laws, and your Input.
13.3.    Assignment. This Agreement, and your rights and obligations herein, may not be assigned, subcontracted, delegated, or otherwise transferred by you without the Organizer’s prior written consent, and any attempted assignment, subcontract, delegation, or transfer in violation of the foregoing will be null and void. This Agreement will be binding upon the assignees. Notwithstanding the foregoing, The Organizer may assign this Agreement without the other party’s prior written consent as part of a merger, re-domestication, or a sale or transfer of all or substantially all of its assets. This Agreement will be binding upon, enforceable by, and inure to the benefit of the parties and their respective and permitted assignees.
13.4.    Electronic Communications. Notices to you (including notices of changes to this Agreement) may be made via posting to the Site or by email (including in each case via links), or by regular mail. You (a) consent to receive all communications electronically and (b) agree that all terms and conditions, agreements, notices, disclosures, and other communications that we provided to you electronically satisfies any legal requirement that such communications would satisfy if it were in a hardcopy writing.
Contact Information. Notices to Organizer may be sent to:admins@ai4lifeinstitute.com